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Invitation for Tender
Sealed tenders in 2 (two) Envelopes System are invited from eligible Contractors for the under mentioned requirements as per terms and conditions set forth in the Tender Documents:
|
Tendering Authority |
Consulate General of India, Dubai |
|
Invitation Ref no & date |
No Duba/Prot/864/1/2018 |
|
Procurement Method |
Open Tendering Method |
|
Source of Fund |
Government of India |
|
Tender Name |
Hiring of Transport Service Provider for various transport services within UAE |
|
Earnest Money Deposit/ Tender Security Amount |
AED 1,000/- (Dirham one Thousand only) by way of Banker’s cheque/Demand Draft in favour of Consulate General of India, Dubai. Any bid not accompanied with Earnest Money Deposit/Tender Security Amount shall be rejected. The EMD of unsuccessful bidder will be returned within 30 days after the award of the contract. The EMD will be forfeited in case the bidder withdraws his bid during the period of bid validity or in case of a successful bidder, the selected bidder fails to sign the agreement in time or furnish performance guarantee or furnishing of any wrong information. |
|
Tender Submission date |
Publication Date : 24.09.2018 |
|
Tender Opening Date & Time |
Technical bids will be opened on 23.10.2018 (0900 hrs) & Financial bids will be opened on 24.10.2018 (1500 hrs). Intending tenderer or their authorized representatives may attend the opening of tenders. |
|
Eligibility of Tenders |
The invitation of tender is open for all eligible tenders as mentioned below:
[Tenderer must include, as part of the tender, self attested copies of documents mentioned above to establish their qualifications to perform the contract.] |
|
Performance Guarantee |
The successful bidder is required to submit a bank guarantee in the form the performance guarantee to the tune of AED 5000 (five thousand Dirhams only) or alternatively he can submit Performance guarantee by way of depositing money into Chancery account. The EMD of the successful bidder may be adjusted in the performance guarantee by depositing the difference in amount of performance guarantee or alternatively EMD could be refunded by taking a fresh performance guarantee. The guarantee shall remain valid during the tenure of contract period. The guarantee amount in full or part may be forfeited in the following cases:
|
|
Name and address of the office Receiving Tenders |
Office of the Consul (Head of Chancery), Consulate General of India, Dubai. |
|
Name and address of the office for opening Tenders |
Office of Consul (Head of Chancery), Consulate General of India, Area No 312/8, Um Hurair 1, Dubai. |
|
Name and address of the office selling Tenders Documents |
Consulate General of India, Dubai (Al Hamriya, Diplomatic Enclave Area No 312/8, Um Hurair 1) |
|
Special instructions |
|
|
Scope of work |
To appoint professionally managed transport service provider (car hiring with chauffeurs) for various locations within UAE. (i) sedan car
on hourly basis, full day charge, overtime (if any) etc and minimum charges The quote should also clearly specify the applicable taxes The cars should be in proper working condition and should be fitted with GPS System with proper air conditioning Chauffeurs of the cars should be able to speak English and preferably other Indian language Chauffeurs should be, as far as possible, Indian nationals and should possess local PCC Details of chauffeurs to be provided to the Consulate (including their passport details) In the event of breakdown of cars, the company shall be liable to pay for any charges, that Consulate might have to incur in arranging the transport for that particular journey or penalty as the case may be. The selected agency is required to put in place a system of obtaining time running sheet which will be signed by the official/guest using the car indicating the place of pick up, destination and drop off including time taken and distance travelled, as the case may be The bills for journeys are required to be sent in duplicate by 20th and 5th day of each month for fortnight ending 15th and 30/31st day of every month along with order letter and car log sheet as above. The bills will be settled in next 15 days. For any tender-related enquiry/query/clarification please contact: Vice Consul (Administration) email : admn1.dubai@mea.gov.in |
|
|
|
The tendering authority reserves the right to accept any tender not necessarily the lowest, reject any tender without assigning any reasons and accept tender for all or anyone or more of the articles for which the service provider has bid.
Any bid received by the tendering authority after the deadline for submission of bids will be rejected and not be considered and may be returned unopened to the service provider.
Annexure I
Technical Bid
To
Head of Chancery
Consulate General of India
Dubai
Dear Sir/Madam,
I/We, ____________________________, Representative(s) of M/s.________________________________ solemnly declare that:-
Yours sincerely,
(Signature of Tenderer)
GENERAL INFORMATION AND EMD DETAILS
1 |
EMD Details |
|
2 |
Name and Address of the Bidder: |
|
3 |
Contacts: |
|
4 |
Telephones: |
|
5 |
Fax: |
|
6 |
E-mail: |
|
7 |
Mobile No: |
|
8 |
Category of the Bidder (Whether company, partnership firm or Proprietary concern) |
|
9 |
Details of Owners/Partners |
|
10 |
Name of Chief Executive Officer and Telephone No. |
|
11 |
Year of Establishment |
|
12 |
Trade License Number |
|
13 |
Yearly turnover of the last 2 years. |
|
14 |
Name and Address of the Banker |
|
15 |
List of major Clients and details thereof |
|
Note: Separate sheets may be attached wherever necessary.
Signature of the Tenderer
With stamp and date
Annexure-II
Name of the Company___________________________________________
Financial Bid
All quotations to be submitted in AED (UAE Dirhams)
S No |
Service Particulars /category |
Half day rate (hours to be mentioned) |
Full Day Rate (hours to be mentioned) |
Hourly rates (if possible) |
Overtime rates (per hour or per kms) |
|
Hire of Sedan Car (4 seater) |
|
|
|
|
|
Hire of Luxury Car (BMW) or equivalent |
|
|
|
|
|
Hire of 7 Seater car |
|
|
|
|
|
Hire of Mini Bus(app 20 seater) |
|
|
|
|
|
Pick up van |
|
|
|
|
6 |
Other services |
|
|
|
|
|
Applicable taxes to be indicated separately
Vehicle are required to be used within UAE only. If there are any other preconditions regarding hours or kilometers used, the same may be specified unconditionally.
Signature of the Tenderer
With stamp and date
No Duba/Prot/864/1/2018
Consulate General of India
Dubai
Invitation for Tender
Sealed tenders in 2 (two) Envelopes System are invited from eligible Contractors for the under mentioned requirements as per terms and conditions set forth in the Tender Documents:
|
Tendering Authority |
Consulate General of India, Dubai |
|
Invitation Ref no & date |
No Duba/Prot/864/1/2018 |
|
Procurement Method |
Open Tendering Method |
|
Source of Fund |
Government of India |
|
Tender Name |
Hiring of Transport Service Provider for various transport services within UAE |
|
Earnest Money Deposit/ Tender Security Amount |
AED 1,000/- (Dirham one Thousand only) by way of Banker’s cheque/Demand Draft in favour of Consulate General of India, Dubai. Any bid not accompanied with Earnest Money Deposit/Tender Security Amount shall be rejected. The EMD of unsuccessful bidder will be returned within 30 days after the award of the contract. The EMD will be forfeited in case the bidder withdraws his bid during the period of bid validity or in case of a successful bidder, the selected bidder fails to sign the agreement in time or furnish performance guarantee or furnishing of any wrong information. |
|
Tender Submission date |
Publication Date : 24.09.2018 |
|
Tender Opening Date & Time |
Technical bids will be opened on 23.10.2018 (0900 hrs) & Financial bids will be opened on 24.10.2018 (1500 hrs). Intending tenderer or their authorized representatives may attend the opening of tenders. |
|
Eligibility of Tenders |
The invitation of tender is open for all eligible tenders as mentioned below:
[Tenderer must include, as part of the tender, self attested copies of documents mentioned above to establish their qualifications to perform the contract.] |
|
Performance Guarantee |
The successful bidder is required to submit a bank guarantee in the form the performance guarantee to the tune of AED 5000 (five thousand Dirhams only) or alternatively he can submit Performance guarantee by way of depositing money into Chancery account. The EMD of the successful bidder may be adjusted in the performance guarantee by depositing the difference in amount of performance guarantee or alternatively EMD could be refunded by taking a fresh performance guarantee. The guarantee shall remain valid during the tenure of contract period. The guarantee amount in full or part may be forfeited in the following cases:
|
|
Name and address of the office Receiving Tenders |
Office of the Consul (Head of Chancery), Consulate General of India, Dubai. |
|
Name and address of the office for opening Tenders |
Office of Consul (Head of Chancery), Consulate General of India, Area No 312/8, Um Hurair 1, Dubai. |
|
Name and address of the office selling Tenders Documents |
Consulate General of India, Dubai (Al Hamriya, Diplomatic Enclave Area No 312/8, Um Hurair 1) |
|
Special instructions |
|
|
Scope of work |
To appoint professionally managed transport service provider (car hiring with chauffeurs) for various locations within UAE. (i) sedan car
on hourly basis, full day charge, overtime (if any) etc and minimum charges The quote should also clearly specify the applicable taxes The cars should be in proper working condition and should be fitted with GPS System with proper air conditioning Chauffeurs of the cars should be able to speak English and preferably other Indian language Chauffeurs should be, as far as possible, Indian nationals and should possess local PCC Details of chauffeurs to be provided to the Consulate (including their passport details) In the event of breakdown of cars, the company shall be liable to pay for any charges, that Consulate might have to incur in arranging the transport for that particular journey or penalty as the case may be. The selected agency is required to put in place a system of obtaining time running sheet which will be signed by the official/guest using the car indicating the place of pick up, destination and drop off including time taken and distance travelled, as the case may be The bills for journeys are required to be sent in duplicate by 20th and 5th day of each month for fortnight ending 15th and 30/31st day of every month along with order letter and car log sheet as above. The bills will be settled in next 15 days. For any tender-related enquiry/query/clarification please contact: Vice Consul (Administration) email : admn1.dubai@mea.gov.in |
|
|
|
The tendering authority reserves the right to accept any tender not necessarily the lowest, reject any tender without assigning any reasons and accept tender for all or anyone or more of the articles for which the service provider has bid.
Any bid received by the tendering authority after the deadline for submission of bids will be rejected and not be considered and may be returned unopened to the service provider.
Annexure I
Technical Bid
To
Head of Chancery
Consulate General of India
Dubai
Dear Sir/Madam,
I/We, ____________________________, Representative(s) of M/s.________________________________ solemnly declare that:-
Yours sincerely,
(Signature of Tenderer)
GENERAL INFORMATION AND EMD DETAILS
1 |
EMD Details |
|
2 |
Name and Address of the Bidder: |
|
3 |
Contacts: |
|
4 |
Telephones: |
|
5 |
Fax: |
|
6 |
E-mail: |
|
7 |
Mobile No: |
|
8 |
Category of the Bidder (Whether company, partnership firm or Proprietary concern) |
|
9 |
Details of Owners/Partners |
|
10 |
Name of Chief Executive Officer and Telephone No. |
|
11 |
Year of Establishment |
|
12 |
Trade License Number |
|
13 |
Yearly turnover of the last 2 years. |
|
14 |
Name and Address of the Banker |
|
15 |
List of major Clients and details thereof |
|
Note: Separate sheets may be attached wherever necessary.
Signature of the Tenderer
With stamp and date
Annexure-II
Name of the Company___________________________________________
Financial Bid
All quotations to be submitted in AED (UAE Dirhams)
S No |
Service Particulars /category |
Half day rate (hours to be mentioned) |
Full Day Rate (hours to be mentioned) |
Hourly rates (if possible) |
Overtime rates (per hour or per kms) |
|
Hire of Sedan Car (4 seater) |
|
|
|
|
|
Hire of Luxury Car (BMW) or equivalent |
|
|
|
|
|
Hire of 7 Seater car |
|
|
|
|
|
Hire of Mini Bus(app 20 seater) |
|
|
|
|
|
Pick up van |
|
|
|
|
6 |
Other services |
|
|
|
|
|
Applicable taxes to be indicated separately
Vehicle are required to be used within UAE only. If there are any other preconditions regarding hours or kilometers used, the same may be specified unconditionally.
Signature of the Tenderer
With stamp and date